Conference Heading

What information is added to a heading for a conference to help identify it, and when is a conference access point added to a bibliographic record?

Conferences, meetings, etc. (tagged X11) include the following:

• Athletic contests
• Contests
• Expeditions, Military
• Expeditions, Scientific
• Games (Events)
• Parades
• Public celebrations, pageants, anniversaries
• Races
• Sporting events
• Tournaments

Note: Before August 1996, events were established either as name or subject headings, tagged X11 or X50 respectively. After July 1996, establish all events as name headings, tagged X11.

AACR2 chapter 24: selected rules for meeting names; LCRI’s for chapter 24;

Conference name headings are formulated in the following manner:

• $a Meeting name (capitalization and definite articles)
• $b Subordinate Unit (if appropriate)

When determining whether a conference has a name, cases arise that exhibit conflicting evidence insofar as two of the criteria in the definition of a corporate body are concerned: capitalization and the definite article. When the phrase is in a language that normally capitalizes each word of a name, even in running text, consider a capitalized phrase a name even if it is preceded by an indefinite article.

named: In July of 1977 a Conference on Management Techniques in Libraries was held…

unnamed: Late last year the Retail Manufacturers Association of the Greater Houston area sponsored the national conference on losses by theft at the …
QUALIFIERS TO BE ADDED TO MEETING (CONFERENCE) NAME HEADING

• Example:
• International Symposium on Quality Control (1974- ) $n (3rd : $d 1978 : $c Tokyo, Japan)
• $n Number of part/section/meeting
• $d Date of meeting
• $c Location of meeting

 

• $n Number of conference:

If a conference, etc., is stated or inferred to be one of a series of numbered meetings of the same name, add the ordinal numeral in its English form (1st, 2nd 3rd, 4th, etc.)

• Examples:
• Conference of British Teachers of Marketing at Advanced Level (3rd : …)
• International Conference on 3-D Digital Imaging and Modeling (2nd : …)

If the numbering is irregular, do not add it.

 

• $d Date of conference:

If the heading is for a single meeting, add the year or years in which the conference, etc., was held.

• Examples
• Conference on Library Surveys (1965 : …)
• Conference on Technical Information Center Administration (3rd : 1966 : …)
• Study Institute on Special Education (1969-1970 : …)

Add specific dates if necessary to distinguish between or more meetings held in same year.

• Example:
• Conference agricole interalliee (1st : 1919 Feb. 11-15 : …)

If the name includes an abbreviated form of the year and the name is followed by one or more additions, a year must always be included in these additions.

• Example:
• AFPAC ’97 $d (1997 : $c Kiel, Germany)

 

• $c Location of conference:

Add the name of the place or other location (institution, etc.) in which the conference, etc. was held. Give any other location in the nominative case in the language and form in which it is found in the item being cataloged.

• Examples:
• Symposium on Glaucoma (1966 : New Orleans, La.)
• Regional Conference on Mental Measurements of the Blind (1st : 1951 Pekings Institution)
• Workshop Conference on the Role of the Director of Medical Education in the Hospital (1959 : Chicago, Ill.)
• International Conference on Biology of Whales (1971 : Shenandoah National Park)
• Louisiana Cancer Conference (2nd : 1958: New Orleans, La)

If the heading is for a series of conferences, etc., do not add the location unless all were held in the same place.

• Example:
• Hybrid Corn Industry Research Conference

If the location is part of the name of the conference, etc., do not repeat it.

• Example:
• Arden House Conference on Medicine and Anthropology (1961)

ACCESS POINTS OF CONFERENCE, MEETING, ETC.: MAIN ENTRY, SUBJECT ADDED ENTRY, AUTHOR ADDED ENTRY

According to AACR2 21.1, materials that report the collective activity of a conference (e.g., proceedings, collected papers), of an expedition (e.g., results of exploration, investigation), or of an event (e.g., an exhibition, fair, festival) fall within the definition of a corporate body provided that the conference, expedition, or event is named in the item being catalogued.

LCRI 21.1.B1

Note the emphasis upon the collective aspect of the work. It must deal with the activities of many persons involved in a corporate body covered by the category, not with the activities of a single person.

Amendments 2001 to AACR2 revised to provide main entry for a work under the heading for the name of a conference, expedition, or event if the name appears anywhere on the item being cataloged. Previously, main entry for a work was under the heading for the name of the conference, expedition, or event when the name appeared prominently on the item.

LC practice:

• Effective December 2001, enter under the heading for the name of a conference, expedition, or event if the name appears anywhere in the item being cataloged.
• (January 1981-July 1991, LC entered work under the heading for the name of the conference, etc., when the name appeared prominently on the item.
• August 1991-November 2001, LC entered under the heading for the name of the conference, etc., when the name appeared on the chief source.)
• Note: Existing records are generally not changed to reflect current policy.

111 Main entry – Meeting name (Not repeatable)

A meeting name used as a main entry in a bibliographic record. The Main Entry-Meeting Name (111 tag) of the MARC bibliographic record contains a name heading for the conference, exhibition, expedition or other type of event responsible for the work.

Subfield a of the 111 tag usually contains the meeting name in direct order If entering a conference or meeting name indirectly (i.e., Under the name of a corporate body), use field 110.

• Example: 110 2 American Anthropological Assocation. $b Meeting $n (101st : $d 2002 : $c New Orleans, La.).
• Each records has one and only one 1xx field

• Example 1:
  • 111 2_ $a International Conference on Education and Change $d (1995 : $c University of South Africa)
  • 245 10 $a International Conference on Education and Change : $b a selection of papers of a conference held in September 1995 at UNISA, Pretoria / $c editors, J.H. Coetzee, T.G. Smith.

• Example 2:
  • 111 2_ $a Symposium on Accounting Education in Malaysia Towards Year 2000 $d (1992 : $c Universiti Utara Malaysia)
  • 245 10 $a Symposium on Acounting Education in Malaysia Towards Year 2000 : $b proceedings / $c compiled by Azmi Mohamad, Mahamad Tayib

611 Subject Added Entry – Meeting Name (Repeatable)

Field 611 contains a meeting or conference name used as a subject added entry. Subject added entries are assigned to a bibliographic record to provide access according to established subject cataloging principles and guidelines.

Subject added entries for meeting or conference names that are entered subordinately to a corporate body are recorded in field 610.

• Example 1:
• 100 1_ $a Dockrill, M. L. $q (Michael L.)
• 245 14 $a The Paris Peace Conference, 1919 : $b peace without victory? / $c Michael Dockrill, John Fisher.
• 611 20 $a Paris Peace Conference $d (1919-1920)
• 650 _0 $a World War, 1914-1918 $x Peace $x Congresses. [It is about a conference, meeting, etc.]

• Example 2:
• 110 2_ $a Western European Union. $b Presidential Committee.
• 245 10 $a Symposium on a European Armaments Policy, Brussels, 15th, 16th, and 17th October 1979 : $b resolution 62 / $ adopted by the Presidential Committee on 18th January 1979.
• 611 20 $a Symposium on a European Armaments Policy $d (1979 : $c Brussels, Belgium)
• 650 _0 $a Defense industries $z Europe $v Congresses. [It is a conference, meeting, etc.]

• Example 3:
• 110 2_ $a Atlanta Committee for the Olympic Games.
• 245 14 $a The games of the XXVI Olympiad : $b closing ceremony program = Les Jeux de la XXVIe Olympiade : programme de la ceremonie de cloture.
• 611 20 $a Olympic Games $n (26th : $d 1996 : $c Atlanta, Ga.) $x Closing ceremony.
• 611 20 $a Olympic Games $n (26th : $d 1996 : $c Atlanta, Ga.) $x Programs.
• 611 20 $a Olympic Games $n (26th : $d 1996 : $c Atlanta, Ga.)
• 650 _0 $a Olympics.

711 Added Entry – Meeting Name

An added entry is assigned according to various cataloging rules to give access to the bibliographic record from conference or meeting name heading which may not be more appropriately assigned as field 611 or field 711.

If entering a conference or meeting name indirectly (i.e., Under the name of a corporate body), use field 710. If in doubt, use field 711

• Example 1:
• 245 00 Neoplatonism and gnosticism / $c Richard T. Wallis, editor, Jay Bregman, associate editor.
• 500 Papers presented at the 6th international conference of the International Society for Neoplatonic Studies, entitled International Conference on Neoplatonism and Gnosticism, held at University of Oklahoma, Mar. 18-21, 1984)
• 650 _0 $a Neoplatonism $v Congresses.
• 650 _0 $a Gnosticism $v Congresses.
• 711 2 International Conference on Neoplatonism and Gnosticism $d (1984 : $c University of Oklahoma)

• Example 2:
• 245 00 $a International bilateral dialogues : $b 1965-1991 : list of commissions, meetings, themes, and reports / $c compiled by Gunther Gassman. Report / Fifth Forum on Bilateral Conversations.
• 650 _0 $a Ecumenical movement $x History.
• 711 22 $a Forum on Bilateral Conversations $n (5th : $d 1990 : $c Budapest, Hungary). $t Report. $f 1991.