ANSS By-Laws

Governance Procedures of the Anthropology and Sociology Section

Revised 1/22/2009

A. Name

The name of the organization shall be the Anthropology and Sociology Section (ANSS) of the Association of College and Research Libraries, a division of the American Library Association, hereinafter referred to as the Section.

B. Purpose

ACRL Sections are established primarily for the purpose of building communities of learning and providing professional development and networking opportunities for their members. A Section’s name, purpose, and mission are as proposed by the Section and approved by the ACRL Board. The ACRL Board ascertains that overlaps between the mandates are of various Sections are minimized.

The Anthropology and Sociology Section represents in the Association of College and Research Libraries specialists in anthropology, sociology and related fields. It acts for the Association of College and Research Libraries, in cooperation with other professional groups, in those aspects of library service that require knowledge of anthropology, sociology, and related fields.

C. Membership

Any member of the Association of College and Research Libraries may elect membership in this Section.

The number of “community of practice” affiliations included in the basic ACRL dues is determined by the ACRL Board. The dues for additional affiliations are also set by the ACRL Board.

D. Relationship to ACRL Board

The Board shall be authorized to establish Communities of Practice (including Sections), to monitor their activities, and determine their continuance in consultation with the respective groups. The Board shall also be entitled to establish policies to govern the activities of Communities of Practice. (ACRL Bylaws, Article XV)

The Board liaison role provides a critical connection between membership structures and the ACRL Board of Directors. This liaison role can be particularly helpful in providing perspective, guidance, and insight regarding ACRL policies, procedures, and initiatives; soliciting feedback from Communities of Practice regarding proposed Board actions; and providing helpful advice regarding Action Plan Proposals and Board Action Forms which community of practice leaders will need to submit for official ACRL Board and ACRL Executive Committee action/decisions. The liaison relationship is meant to enhance communication; it is not an advocacy role and for that reason Board members are asked to liaison with communities in which they have not been active. (Tip Sheet for Board Responsibilities)
The Board of Directors is the voice for the association. Sections, committees, and other established units are not authorized to speak for the association except through the Board. This is to say that unit leaders should refrain from issuing statements, taking positions, or endorsing any statements or positions except with Board approval. (ACRL Guide to Policies and Procedures, Chapter 5.12.8, Use of ACRL’s Name)

E. Meetings

Section meetings at the ALA Midwinter Meeting and ALA Annual Conference are scheduled by the Section chair.

ACRL units are encouraged to work outside of Midwinter and/or Annual Conference to increase group participation, efficiency, and productivity. Electronic meetings are conducted within the environment of ALA/ACRL bylaws and policies. In all cases these requirements must be adhered to, although they may have to be adopted to fit the virtual environment.

The ALA Policy Manual 7.4.1 defines a meeting as “an official assembly, for any length of time following a designated starting time, of the members of any board, committee task force, commission, etc., during which the members do not separate except for a recess and in which the assembly has the capacity to formalize decisions.” Conference calls, Internet chat sessions (and their equivalents), and in-person meetings are recognized as meetings subject to the open meetings policy (ALA Policy 7.4.4). Committees must confirm all decisions made in these forums by affirming the actions at the next face-to-face meeting.

There is a distinction between carrying on work of a committee electronically and conducting an electronic meeting. Asynchronous electronic discussions by electronic mail or other asynchronous communication methods do not constitute meetings because they are not an official assembly with a designated starting time (ALA Policy Manual 7.4.1).

The Standard Code of Parliamentary Procedure (Alice Sturgis) applies to meetings of the Section to the extent that it is applicable, upholds the integrity of the voting processes, helps facilitate progress, and ensures equality, fairness, and common sense.

Section 1. Annual Meetings.

The Section shall hold an annual meeting at the time and place of the annual conference at the American Library Association.

Section 2. Special Meetings.

Special meetings of the Section may be called at the discretion of the Executive Committee.

Section 3. Quorum.

Ten members constitute a quorum for any meetings of the Section.

F: Officers

Each Section will have a vice-chair/chair-elect and a chair to ensure succession.

Section 1. Officers.

Elected officers of the Anthropology and Sociology Section shall be the chair, the chair-elect, the immediate past chair, the secretary, and two members-at-large.

Section 2. Terms.

All officers shall serve terms beginning at the conclusion of the annual meeting following their election. The chair serves for one year. The chair-elect serves as vice-chair for one year. At expiration, he or she succeeds to the office of the chair and serves for one year. The secretary is elected for a term of two years. The two members-at-large are elected for two-year staggered terms.

Section 3. Vacancies.

Chair. In the event of a vacancy in the office of chair, the chair-elect shall succeed to the office of chair and shall continue in that office until the expiration of the term for which he/she was originally elected to serve as chair.
Vice-Chair/Chair Elect. If a vacancy occurs in the office of vice-chair/chair elect, the Executive Committee shall elect as vice chair/chair elect, for the remainder of the term, one of the members of the Executive Committee. The office of chair, which the vice-chair/chair elect would normally assume the succeeding year or in the event of a vacancy, will, in the case where a vice-chair has been elected by the Executive Committee, be filled as follows. At the next regular election, two candidates shall be elected, one to take the office of chair immediately, and the other to serve as vice-chair/chair elect.

Past Chair. If the chair is not able to carry out the duties of past chair after completing his/her term as chair, the Executive Committee shall elect one of its members to carry out the duties of past chair.

Secretary. A vacancy in the position of secretary shall be filled by an ANSS member appointed by the chair.

Member-at-Large. A vacancy in a member-at-large term shall be filled by an ANSS member appointed by the chair.

G. Executive Committee

The Section Executive Committee is responsible for the stewardship of the Section and the coordination of its activities, provided that it operates within the Section mandate and budget as determined by membership level (ACRL Guide to Policy and Procedure, Basic Services, 4.3.2).

A Section’s Executive Committee may establish and appoint standing or ad-hoc committees to assist it in fulfilling the Section’s mandate.

Section 1. Composition.

The Executive Committee shall consist of the elected officers and the chairs of each standing committee. Voting members shall include the elected officers and, ex officio, a Chair (or designate) from each standing committee.

Section 2. Powers and Duties.

The main function of the Executive Committee shall be to provide direction for the attainment of the object of the Section. The Executive Committee has authority over the affairs of the Section during the period between meetings of the Section, subject to review by the members at the meeting of the Section.

Section 3. Meetings.

Regular meetings of the Executive Committee shall be held at the times and places of the Annual and Midwinter meetings of the American Library Association. Other meetings may be called at the discretion of the chair. Only members of the Executive Committee may vote at such meetings.

Section 4. Quorum.

A majority of members constitutes a quorum at any meeting of the Executive Committee.

H.  Committees & Discussion Groups

COMMITTEES

Section 1. Standing Committees.

Standing committees that are charged to consider matters of continuing concern to the Section may be authorized by the Executive Committee. The name, function, and size of the committees shall be determined at the time it is established. The chair and other members of each committee will be appointed by the chair-elect of the Section. Appointments shall be made in such a manner as to provide continuity of membership.

Section 2. Ad hoc Committees.

Ad hoc committees for the performance of special assignments may be appointed at any time by the chair after consultation with the Executive Committee. No such committee may be continued beyond two years without review and reauthorization of the Executive Committee.

Section 3. Authorization and Discontinuance.

Committees of the Section may be authorized or discontinued by the chair with the approval of the Executive Committee.

Section 4. Reporting.

Committee chairpersons shall report to the Executive Committee at regular meetings and to the membership through the Section Chair at annual meetings.

DISCUSSION GROUPS

Section 1. Establishment.

Any group of three or more members of the Section interested in discussing common concerns that fall within the objectives of the Section may form a discussion group upon written petition from the group and approval by the Executive Committee.

Section 2. Members.

Membership in the discussion group shall be open to all members of the Section who are interested in the purpose of the group.

Section 3. Conveners.

When a discussion group is formed, one or more conveners shall be appointed by the vice chair/chair-elect of the Section. In succeeding years each group shall select conveners or other officers as appropriate. A discussion group convener shall take office after the annual meeting and serve for two years.

Section 4. Reporting.

Discussion group conveners shall report to the Executive Committee at regular meetings and to the membership through the Section Chair at annual meetings.

Section 5. Dissolution.

A discussion group may be dissolved at its request by the Executive Committee of the Section and shall be dissolved by the Executive Committee if it becomes inactive or fails to comply with the provisions of this Article.

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I.  Nominations and Elections

To be nominated, elected, and continue to serve on a Section’s Executive Committee, a person must be a current member of the Section (with ALA, ACRL, and section dues—if applicable—paid).

Section 1. Nominations.

The chair-elect shall appoint a Nominating Committee of at least three members, one of which is the ANSS Past Chair who serves as the committee chair. The Nominating Committee shall select a slate of at least two but no more than four candidates for each elective office. All nominees must be members of the Section and must consent to candidacy in writing.

Section 2. Elections.

Elections shall be conducted by mail. For each office, the candidate receiving the plurality of votes cast shall be elected. Ties will be resolved by a vote of the Executive Committee. The election of officers shall be reported to the Executive Director of the Association of College and Research Libraries.

J.  Vacancies

Chair. In the event of a vacancy in the office of chair, the chair-elect shall succeed to the office of chair and shall continue in that office until the expiration of the term for which he/she was originally elected to serve as chair.

Vice-Chair/Chair Elect. If a vacancy occurs in the office of vice-chair/chair elect, the Executive Committee shall elect as vice chair/chair elect, for the remainder of the term, one of the members of the Executive Committee. The office of chair, which the vice-chair/chair elect would normally assume the succeeding year or in the event of a vacancy, will, in the case where a vice-chair has been elected by the Executive Committee, be filled as follows. At the next regular election, two candidates shall be elected, one to take the office of chair immediately, and the other to serve as vice-chair/chair elect.

Past Chair. If the chair is not able to carry out the duties of past chair after completing his/her term as chair, the Executive Committee shall elect one of its members to carry out the duties of past chair.

Secretary. A vacancy in the position of secretary shall be filled by an ANSS member appointed by the chair.

Member-at-Large.
A vacancy in a member-at-large term shall be filled by an ANSS member appointed by the chair.

K. Amendments to Governance Procedures

These Operating Procedures may be amended by the following process:

Section 1. Proposal.

Amendments to these Procedures may be proposed in writing by the Executive Committee, a committee appointed for the purpose, or by any three members. Proposals originated with groups of members shall be filed with the secretary at least three months before the annual meeting.

Section 2. Membership Notification.

A copy of any proposed amendment shall be distributed to ANSS membership by the Secretary in one or more of the following ways: mailed to each member at least thirty days before the annual meeting, published in College and Research Libraries News, published in ANSS Currents, or sent out to the membership as an ANSS-L message.

Section 3. Voting.

Bylaws may be amended by a two-thirds vote of members of the Section attending a regular meeting of the Section, or by casting ballots in an ACRL spring election. Proposed bylaw changes may be submitted to ACRL with candidate information for inclusion on the spring ballot.

as long as they are not in conflict with ALA/ACRL bylaws, policies, and procedures. Changes to these governance procedures do not require, and should not include, a ballot vote by the membership. Sections may determine their approval process (e.g., responsibility of the Executive Committee, vote at face-to-face Section membership meeting, etc.)  A current copy shall be provided to the Executive Director per ACRL Bylaws, Article XV, Section  3.

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